Sharepointology » End User

SharePoint Connections 2010 Amsterdam Videos

Erwin — Mon, 08 Feb 2010 18:52:51 +0000

You can find most of the videos from the SharePoint Connections 2010 conference in Amsterdam by searching for the “SPC10” tag on Channel9.

SharePoint 2010 Beta 2 and Silverlight 4 Beta available

Metadata not saving when Office Document is password protected

Erwin — Thu, 04 Feb 2010 10:31:48 +0000

This is a known issue. The metadata is actually stored within the document and gets read into SharePoint when being saved. Unfortunately, since the document is password protected, SharePoint cannot read the metadata values and therefore you lose them. More precise, if you open the document for example in Excel you will see in your Document Information Panel (DIP) that the metadata is stored (in the document), but you won’t see the metadata in SharePoint.

You have 2 different options to password protect an Office document, you can enter a “password to open” and/or a “password to modify“. The problem only occurs when you enter a “password to open”. If you use “password to modify” SharePoint will be able to read the metadata from the document.

Bulk editing metadata in a Sharepoint Picture Library

Erwin — Tue, 18 Aug 2009 07:28:05 +0000

One of our SharePoint users asked me if it was possible to select a range of multiple images in a SharePoint Picture Library and edit their metadata in one go?

In a Document library you can do this by using the “Edit in datasheet” option, in the datasheet you can bulk edit the metadata, but for some reason the Picture Library doesn’t have that option.

But, if you have Access 2007 installed on your pc, you can create an Access View which allows you to use Access 2007 to populate the metadata.

1. Go to your Picture Library and Create a new view

2. Choose Access View

3. Save the file somewhere

4. Datasheet is the best way to edit bulk data

5. Edit your metadata, click in another record to save the changes